Are you passionate about numbers? Do you know what the terms AP, AR and Disbursements mean? If you’re proficient in using modular accounting systems and Excel, then you should apply today for our Staff Accountant role!

I. POSITION DESCRIPTION

Under general direction of the Accounting Manager, performs all or some of the duties as described under responsibilities below which serve to support the financial activities of the church.

II. RESPONSIBILITIES

Contributions

  • Export online donations, format for import into MIP to post to general ledger.
  • Respond to inquiries from donors regarding their giving statement.

Accounts Payable

  • Set up and maintain accurate vendor accounts in MIP for processing invoices for payment.
  • Review invoices and check requests for accuracy and completeness, match with appropriate supporting documents, assign expense code and process for payment.
  • Respond to inquiries; follow up with vendors, departments, etc. as needed to facilitate timely payment of invoices.
  • Maintain processed unpaid invoices in pending payable file insuring payments are made based on terms and are paid in a timely manner.
  • Maintain accounts payable filing system that provides the appropriate backup for the records maintained in accounting system.
  • tain and distribute petty cash banks for various locations as needed.

Credit Card Cash Disbursements

  • Process miscellaneous cash and credit card receipts and post to general ledger.

Cash/Deposits

  • Process miscellaneous cash and credit card receipts and post to general ledger.
  • Prepare bank deposits and post to general ledger.
  • Process deposit corrections/chargebacks from bank.
  • Prepare bank reconciliations monthly.

Accounts Receivable

  • Set up Intern accounts in Populi and international students in MIP accounts receivable. Update intern paperwork for each semester. Assist interns with account questions and payments. Collect down payments at the beginning of each semester. Do intern aging reports and payment reminders.
  • Setup and maintain accounts receivables for monthly rental income. Prepare the invoices, enter payments and do aging for any necessary follow up and late fees.

Assist with offering count on Monday and for special events.

Assist with special projects as needed.

III. EMPLOYMENT STANDARDS

Education/Experience:

Any combination of education and experience that would provide the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to graduation from an accredited community college with a major in accounting plus one year of relevant experience or two years of full charge bookkeeping experience or staff accounting. Proficiency using modular accounting systems and Excel is required. Experience working in a 501(c)(3) charitable organization and familiarity with not for profit accounting procedures and reporting is a plus.

Skilled at:

Effective communication, both verbally and written; attention to detail; ability to work independently within a team environment.

  • Work Status: Non-exempt, Part Time
  • Work Schedule: Monday-Thursday, 25 hours’ week
  • Supervisor: Accounting Manager
  • Staff Supervision: None.

Employees of The City Church must comply with the policies, procedures, requirements and responsibilities set forth in the staff handbook and the church’s other manuals and directives, as revised by the church from time to time. These include, for example, attendance at the weekly staff meeting, lifestyle expectations and church attendance expectations. This job description is subject to revision by The City Church at any time and for any reason. Nothing in this job description shall be construed as an implied agreement or promise of specific treatment of an employee, and it does not change the at-will employment relationship between the employee and The City Church.

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